Hosting a Class

What is a Private Class?

A private class is by invitation only, hosted by an individual or organization.

Benefits of Hosting a Class

Organizing a private class can offer the host a number of benefits, such as:

  • Enjoying the flexibility of choosing the date and time
  • Inviting a group of like-minded friends who will share in the experience
  • Your child’s friends will all hear the same accurate information at the same time

Role of a Host

As the host, you would gather a group. You choose the date and time, and we come to you. Typically, classes are hosted in a private home or other location of your choice with parents on couches and kids on the floor right next to their parents.

You can use any suitable location such as a school, community clubhouse, religious facility, business or any other facility that provides enough space for the number of people expected.

Hosts are the primary liaison with our agency and are responsible for distributing the class registration link to all expected participants by email.

Before You Contact Our Office

1. Take a look at the page for the course you’re considering.

  • Get some general information about pricing by submitting the inquiry form on that page
  • Share the information you receive when you contact your potential group

2. Network with your friends.

Garner interest from your group, and aim for a minimum of 8 committed attendees.

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Now You’re Ready to Contact our Office (see form below)

3. Courses are typically booked at least a month in advance.

  • Contact the office with at least three possible dates
  • Morning classes usually start between 9am and 10:30am
  • Afternoon classes usually start at either 1:00pm or 1:30pm
  • Evening classes usually start at 6:00pm or 6:30pm (may start earlier if requested).

4. Prepare your list of attendees.

When your date is confirmed, you’ll need to email a list of parents’ and kids’ names (first and last) to info@birdsnbeesconnection.com

5. Policy for deposits.

Non-refundable deposits are required to hold dates. Once a date is confirmed on our calendar, deposits can be paid online. Deposits are equal to one paid registration.

Once you’ve booked your class

1. Registration.

We will build a page on our website for you and your attendees to register as soon as we’ve confirmed your date. We will provide you a link, along with a password for this private page. Your registration is your deposit. 

2. Contact your group.

Direct your attendees to register online via the link provided. The page we’ve created will have clear instructions on how to register for the class. We’ll keep in touch with you as registrations are received.

3. Course tuition fees.

We typically offer attendees a coupon for discounted “early bird” registration, and these coupons usually expire two weeks before the scheduled class date. 

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Frequently Asked Questions

What if I want to book a class less than a month in advance?

Pending availability on our calendar, we do accept bookings less than a month in advance. 

What if I have a smaller group?

The minimums are in place because experience shows that these are the most successful classes – for parents and for kids. Group dynamics play an important part in creating the synergy that happens in the room. If you are still most interested in a smaller group, the absolute minimum we would consider is seven parent-child couples. The minimum registration fee amount still must be met. We have found that asking friends of friends to join is a great way to meet the minimum registration requirement. On occasion, we might be able to combine two smaller groups for a larger class. Please contact the office for more details.

Can I have more than 15 parents?

We limit the number of participants to maintain intimacy for an intimate subject. Experience shows these are the most successful classes. When classes get too large, it becomes more challenging to engage each child in the experience and draw them in to participate. Please contact the office for more details.

What if I need to reschedule my class?

Please contact the office as soon as possible if you need to reschedule. A fee will be assessed.

What if I need to cancel my class?

You have up until two weeks prior to the start of your class to cancel. Please contact the office as soon as possible if you need to cancel. Cancellations after the two-week mark will result in an administrative fee and will necessitate rescheduling and/or refunding any registered attendees. 

What if I don’t have enough friends who sign up before the registration due date?

Option 1: Pay the balance of the remaining minimum tuition amount due.

Option 2: Reschedule the entire class in order to allow for more time to gather additional attendees.

Option 3: Transfer registration to another class or receive a refund less the administrative fee.

What do I need to provide?

Please provide chairs or couches for parents to sit on and chairs or floor space immediately next to parents for kids. If you would like to provide light refreshments during the short break you may, however, nothing is required. Please provide a small table and space for the educator’s presentation materials.

Is it okay to serve alcohol?

Alcohol is strictly prohibited at our classes. We have a very strict no-alcohol policy, and your class will be cancelled if we arrive to find parents consuming alcoholic beverages.

What if I’m not in Orange County?

The minimums are slightly higher for classes held outside of our service area. In some cases, we might be able to schedule classes with multiple sessions over an entire day or weekend (California only). Please contact the office for more details. If you are planning for the class to be held more than 100 miles away from our service area, please contact the office for remote options.

 

I’m ready to host now!

Hosting Inquiry Form

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